Recurring Bills
A recurring bill is a purchase that repeats on a schedule - rent, a software subscription, a maintenance contract, a monthly delivery. You define it once and OSOSS raises each bill on time instead of someone remembering to.
Menu path: Purchases > Recurring Bills
How a schedule is defined
The list shows the vendor, the schedule, the repeat type, the total, the issue and due dates, the delivery date, the status and who set it up. Behind it, the schedule is built from a small set of fields:
| Field | What it controls |
|---|---|
| Repeat type | Daily, weekly, monthly or yearly |
| Day number / day name / month number | Which day of the month, which weekday, or which month it falls on |
| First item date | When the first bill is raised - and it can be today |
| Days to due | How the due date is derived from each issue date |
| End type and end value | Whether the series ends on a date, after a number of bills, or never |
The end type is the field to get right. A subscription you have committed to for a year should end after twelve bills; rent with no end date should run open-ended. Leaving an ended commitment running produces payables for a service you stopped buying.
Set up a recurring bill
- Enter the bill as you would a normal purchase invoice: vendor, lines, amounts, cost center and tax.
- Set the Repeat type and the day it falls on, matching the supplier's actual invoicing date rather than a convenient one.
- Set Days to due from the supplier's terms - net 30 means 30 here, and your payables ageing then tells the truth.
- Set the first item date. If you set it to today, the first bill is generated immediately.
- Choose the end type: a date, a number of occurrences, or open-ended.
- Save, then check the generated bill after the first cycle to confirm it looks exactly as you intended.
Full reference
Every option and control on this page, at a glance.
Standard list tools
Every list page in OSOSS shares these controls:
- Manage columns - the icon at the right edge of the header row: search columns, tick to show or hide, drag to reorder. Your selection persists for your user.
- Quick search - matches the page's primary field.
- Filter chips + More Filters - the chips are your defaults; More Filters exposes the full set below.
- Save Filter / Saved Filters - name a filter combination and recall it in one click; one can be your default view.
- Reset - clears filters back to defaults.
- Export All - downloads the current filtered rows with exactly the columns you have selected.
- Focus - hides the surrounding chrome for a full-width table.
- Row selection - the header checkbox selects the page or all matching rows, enabling bulk actions.
- Rows per page and page jumper - at the foot of the table.
- Custom fields - anything you define under Settings > Custom Fields appears here as both a column and a filter.
Related pages
- Purchase Invoices - the bills this generates
- Recurring Accounting Vouchers - the journal-entry equivalent
- Vendors - the supplier being paid
What you can do on this page
Every action on this page, step by step. What you see depends on your role, so a control your account is not set up for simply does not appear.
Export the list
- Filter and choose your columns first - the export mirrors exactly what is on screen, not the whole table.
- Click Export All.
- The file downloads as a spreadsheet: one row per record, your visible columns in your order.