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Suppliers Balance

Suppliers Balance is the payables mirror of Customers Balance: every supplier account with its opening balance, the period's movement, and what you owe now.

Menu path: Accounting > Reports > Suppliers Balance

URL: https://my.ososs.com/dashboard/reports/supplier-balance

Screenshot from the live OSOSS Dashboard

What the output shows

ColumnWhat it means
Account numberThe supplier's account in your chart of accounts
AccountThe supplier name
Starting balanceWhat you owed at the start of the period
Total debitWhat you paid them in the period
Total creditWhat they billed you in the period
Net movementThe period's change
Ending balanceWhat you owe now

Note the direction: on the payables side credits increase what you owe and debits reduce it, which is the opposite of the customer report. Reading them the same way is the most common misreading of this pair.

Reading it

  1. Sort by ending balance and check the largest against each supplier's own statement before any payment run. Reconciling before you pay is far cheaper than recovering an overpayment after.
  2. Read net movement to see who you are actually trading with this period, as opposed to who you owe from before.
  3. Look for negative balances. A supplier in debit usually means a prepayment or an unapplied credit note - money you are owed, and money nobody at the supplier is going to remind you about.
  4. Cross-check with Vendor Statements when a balance is disputed.
Tip: Use this report to plan payments rather than to record them. Sorting by balance and by movement tells you which suppliers to pay first: the ones whose supply you depend on, then the ones whose terms you are breaching.
Warning: A payables total that does not match your balance sheet means something was posted to a supplier account outside the normal bill and payment flow. Find it before month end, not during an audit.

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