Accounting Reports
Accounting Reports is the index of the financial statements and ledger reports OSOSS builds from your posted transactions. Nothing on this page is entered by hand - every figure is the sum of invoices, bills, payments, vouchers and stock movements already recorded elsewhere. The page itself is a menu: four groups of reports, each with a one-line description of the question it answers.
Menu path: Accounting > Reports
How the reports are organised
| Group | Reports it contains |
|---|---|
| Get the big picture | Profit & Loss (Income Statement), Balance Sheet, Cash Flow, Financial Overview |
| Give your customers the attention they deserve | Income by Customer, Customer Statements, Supplier balance, Aged Receivables, Driver Statement Report, Customers balance |
| Payments | Payments gateways, Cheque Register |
| Dig deeper | Account Transactions (General Ledger), Trial Balance, Journal Items Report |
Access is granted per report. A report you are not entitled to still appears in the list but does not open; selecting it shows how to get access instead. Payments gateways is the exception and is always available. Driver Statement Report lives under Sales reports and this page simply links across to it.
The three groups after the first are where you go once the statements raise a question. The statements tell you the result; Account Transactions, Trial Balance and Journal Items tell you which documents produced it.
Before you start
Reports only reflect what has been posted. Before you trust a period, confirm that your opening entry exists, that the fiscal year covering the period is set up, and that draft or unposted documents for the period have been finished. A missing opening entry is the usual reason a balance sheet does not balance in a company's first months.
Run a monthly review
- Open Profit & Loss (Income Statement) for the closed month and compare it with the previous month and the same month last year.
- Open Balance Sheet and check that receivables and payables match reality - cross-check the aging in Aged Receivables.
- Open Cash Flow. A profitable month with negative cash flow is the pattern that closes businesses, so look at this even when the profit line is healthy.
- Where a figure looks wrong, open Account Transactions for that account and read the movements one by one until you find the document behind it.
- Finish with Trial Balance as of the month end - it is the one page that proves the ledger is internally consistent.
Exporting and printing
Inside a report, Export downloads the report as an Excel file built server-side, so it carries the full result set for your filters rather than the rows currently on screen. Print produces a version with your company letterhead: the logo from Company settings, the report title, and the run date. The summary block prints above or below the table depending on your report summary position setting, so if a printed statement puts the totals in an unexpected place, that setting is why.
Full reference
Every option and control on this page, at a glance.
Standard list tools
Every list page in OSOSS shares these controls:
- Manage columns - the icon at the right edge of the header row: search columns, tick to show or hide, drag to reorder. Your selection persists for your user.
- Quick search - matches the page's primary field.
- Filter chips + More Filters - the chips are your defaults; More Filters exposes the full set below.
- Save Filter / Saved Filters - name a filter combination and recall it in one click; one can be your default view.
- Reset - clears filters back to defaults.
- Export All - downloads the current filtered rows with exactly the columns you have selected.
- Focus - hides the surrounding chrome for a full-width table.
- Row selection - the header checkbox selects the page or all matching rows, enabling bulk actions.
- Rows per page and page jumper - at the foot of the table.
- Custom fields - anything you define under Settings > Custom Fields appears here as both a column and a filter.
Related pages
- Chart Accounts - the structure that decides how every report groups its lines
- Fiscal Years - the periods reports compare, and how to lock a reviewed one
- Journal Entries - where you post the adjustment a report has just revealed
What you can do on this page
Every action on this page, step by step. What you see depends on your role, so a control your account is not set up for simply does not appear.
Export the list
- Filter and choose your columns first - the export mirrors exactly what is on screen, not the whole table.
- Click Export All.
- The file downloads as a spreadsheet: one row per record, your visible columns in your order.
Print or save as PDF
- Choose Print in the row's actions menu, or open the record and use Print there.
- Pick the template or format if you are prompted.
- Your browser's print dialog opens - print it, or choose Save as PDF as the destination.